Operations Director of Parks & Recreation

Tuesday, March 05, 2019 4:22 PM | Jill Lathan

Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville embraces and encourages an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, but it is also a model employer.

Statement of Duties

The Director of Parks & Recreation Operations (OD) has responsibility for managing operations and implementing maintenance policies through oversight of the Fields Division, development of operational procedures, and management of personnel and budget matters for the City of Somerville Parks and Recreation. The Director of Parks & Recreation Operations assists the Director of Parks & Recreation in the administration of the operations of the department.

Essential Functions

         ·         Directly, and through subordinates, the OD is responsible for the condition of the City’s natural and artificial turf athletic fields. He/She  manages a team of laborers focused on the upkeep of the City’s fields including: developing and implementing the City’s Fields maintenance plan, conducting inspections of fields recreational areas; recommending and implementing new field projects and improvements; and researching necessary resources and recommending systems and procedures to carry out projects.

         ·         The OD is required to have expertise and experience in the maintenance of natural and artificial turf grass sports fields.

         ·         Develops a maintenance work plan and schedule in collaboration with Parks and Recreation foreman and Office of Strategic Planning & Community Development (OSPCD). Collaboratively, this team directs the grounds maintenance, horticultural, arboricultural, landscape and turf maintenance, and custodial activities within multiple City fields.

         ·         Set standards for acceptable levels and methods of facility operations.

         ·         Administers the budget for Veterans/Founders Ice Rink including monitoring and approving budget expenditures, and making revenue and expenditure adjustments to stay within budget; provides recommendations for the budget based on analysis of various regional park needs such as position allocation and equipment needs.

         ·         Provides recommendations for and ensures compliance with operational policies, priorities, and standards relating to field/facilities operations in order to achieve long and short-term program objectives; establishes systems for monitoring programs; develops long-term work plans; develops goals and objectives for assigned area; and participates in developing department wide goals and objectives.

         ·         Interviews and selects candidates for employment; supervises and trains staff; recommends and takes action on personnel matters; evaluates subordinate staff; and interprets and ensures compliance with MOU's and State contracts.

         ·         Manages difficult situations and unusual problems involving interpretation of department policies and reviews complaints from patrons and recommends solutions to supervisors.
Acts as liaison with the Recreation Commission, other City departments and contractors; coordinates special events held at City fields/facilities; and ensures that new construction and fields/facilities improvement projects coordinate with department operations as a whole.

         ·         Oversees adherence to Parks and Recreation rules and regulations; notifies vendors and users of violations; takes steps to seek compliance; contacts police and/or License and Inspections to enforce rules and regulations.

         ·         Participates in the interviewing, selection, orientation and training of new employees by subordinate supervisors; reviews recommendations for disciplinary actions; mediates problems that arise between supervisors and employees; acts as liaison with Human Resources to ensure compliance with civil service regulations; stays abreast of Americans with Disabilities Act (ADA) regulations and responds to requests for reasonable accommodation at parks and recreation facilities.  

         ·         Submits regular and special reports on field/facilities operations; gathers and analyzes information for these reports; organizes and prepares reports.

         ·         Interacts with the public and represents the City’s Parks & Recreation Department.

         ·         Performs related work as required.

Safety Sensitive Position.

Recommended Minimum Qualifications                                                                 

Education and Experience:

Bachelor’s degree and five to seven (5-7) years of related experience and or an equivalent combination of training, education, and experience that provides the required knowledge and abilities.

Special Requirements:

Valid Massachusetts Class C Driver's License is required.

Knowledge, Abilities and Skill

Knowledge: Expertise and experience of athletic fields maintenance and knowledge of principles and practices of field/facilities operations management; City, State and Federal regulations concerning field/facilities operations; laws, ordinances and principles of field/facilities safety and enforcement activity; fiscal management and budget administration; project management, including the preparation of estimates and bid specifications; performance measurement; current management theory and practices; principles and practices of effective supervision and personnel management; and standard English grammar and usage.  Knowledge of emergency procedures, First Aid, and CPR.

Ability:  Ability to apply the principles, practices, and current trends in the field of athletic field/facility planning and operations; develop and implement program goals, objectives, policies, and procedures. Ensure program operations integrate with department operations as a whole; formulate long range work plans; implement programs directly and through subordinates; manage competing priorities effectively; discuss and resolve differences among multiple parties. 

Analyze and project needs and costs; communicate effectively both verbally and in writing using correct grammar, punctuation, and spelling; collect and analyze data; make recommendations and independent decision and project consequences of decisions. Evaluate service levels and performance; develop and administer operating budgets.  Read and interpret City, State and Federal laws and regulations; access and use personal computer applications including word-processing; perform basic mathematical calculations; work independently; establish and maintain effective working relationships with others; review, evaluate, and modify work methods; select, train, supervise, and evaluate staff; and plan, organize, and prioritize staff work assignments.

Ability to meet and deal with the public effectively and appropriately; ability to handle problems effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; ability to maintain, manage, and organize records; ability to deal appropriately with employees, officials and members of the general public.

Skill: Excellent organizational skills; excellent data processing skill in the use of personal computers and office software including word, excel, and spreadsheet applications.

Work Environment                                                                                                   

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings, events, or complete work assignments. Work in the field involves regular exposure to outside elements.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Demand

Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. Work requires some agility such as moving in or about athletic fields, ice rinks, or over rough terrain. There may also be some occasional lifting of objects such as recreational equipment, office equipment or photocopy paper (up to 30 lbs).

Mental Demands

Sport and recreation are very important to the residents. The Director of Parks & Recreation Operations will have to manage a number of requests and projects at one time. He/she must be aware of all recreation programs in the community and any and all relevant legislation, policies and procedures. He/she may have to complete a number of tasks and responsibilities at one time, and must be prepared to deal with emergencies and stressful situations at any time.

Environmental Conditions

The Director of Parks & Recreation Operations may work in a number of facilities and outdoor locations and may have to manage a number of people and projects at one time. They may be interrupted frequently to meet the needs and requests of residents. The Director of Parks & Recreation Operations may find the environments to be busy, noisy and will need excellent organizational and time and stress management skills to complete the required tasks. The Director of Parks & Recreation Operationsmust be prepared to deal with injuries and accidents as a result of recreational and sport events.

Sensory Demands

Sensory demands can include reading and use of the computer, which may cause eye strain and occasional headaches. The situations and programs may be noisy and busy making it difficult for the Director of Parks & Recreation Operationsto concentrate.

Motor Demand

Duties are both mental and physical, the job may occasionally require motor skills for activities such as moving objects, interacting in recreational activities, operating a telephone, personal computer and/or most other office equipment including word processing, excel, filing and sorting of papers.

Visual Demand

Visual demands require constantly reading documents for general understanding and analytical purposes.

Application Procedure: 

Send your resume and cover letter by March 29, 2019 to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: 
employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or nsalamoun@somervillema.gov.

Hours: Full Time

Salary: $81,600.00 a year plus benefits

 


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